Data Protection & Privacy Policy

Introduction

Thank you for trusting The Dance Consortium with some information about you and/or your child(ren). We would like to assure you that we take that trust seriously and we want you to know how we use your information and why.

 

Who is holding your information?

The information you have given to us is kept by the teachers at Dance Consortium and the school administrator, this is only relevant information such as names, address, e mail address, emergency phone numbers and medical issues. We do not permit copying or sharing information and actively monitor for any potential breaches.

Where do we get data from?

We only hold data provided to us by you, initial information is collected on joining the school. We may also collect data that is emailed to us by you. Once collected it is transferred onto our main database. We only keep data that is necessary to run the dance school in an efficient manner.

 

What are cookies and how do you use them?

Cookies are text files that websites place on your own computer to store information specific to you. The Dance Consortium web site may use cookies to automatically collect personal information about visitors to the site. This information is used solely for admin purposes to monitor levels of usage of the web site. This site also includes links to third party sites, we do not control these sites, and we encourage you to read the privacy statement of every site you visit.

Where is your data stored?

In common with most small businesses, we do not have any tailor-made software – we use mainstream packages for record keeping, email and accounting etc. We have picked mainstream suppliers with appropriate security standards.

 

Do we share your data?

We never sell data we hold. Your information/advice is held in the strictest confidence. We are aware that confidentiality is paramount, and any sharing of data is a breach of data regulations.

 

To take part in exams, dance festivals or performances we will usually be asked to send personal data to the organising body, we will not ask for your consent before sharing the data when entering your child. Please contact us immediately if you are not happy with this arrangement. We also reserve the right to share information if we suspect a safeguarding issue (child protection policy).

COVID-19

The General Data Protection Regulation (GDPR), allows Public Health England to use the personal information collected by NHS Test and Trace Service. The Dance Consortium will provide the contact details of all children and adults if required to do so.

 

Taking, storing and using images of students

Certain uses of images are necessary for publicising and updating other parents of The Dance Consortium’s activities. Parental consent is always required before any photograph can be taken, stored or used and all are given the option to give consent for the school to take still or moving images and to use them in terms of marketing the school on:

 

If consent is given for a still or moving image of your child to be used for any of the external marketing purposes, please be informed that these are public domains and can be viewed by anyone. Should an image be used in any marketing publication, website or social media site there will be no use of names alongside images.

 

How long do we retain your data?

We will keep and update records for as long as your child dances at Dance Consortium.

 

Want to see what we hold on you?

Under the new regulations you have the right to know what information we hold on you. Simply send an email to thedanceconsortium1@gmail.com and we will download what we have (or send screenshots) and send it to you. If you believe we have information we should not be keeping, or it is out of date or otherwise wrong, please let us know and we will take appropriate action.

 

Do you have a complaint?

If you have a complaint about the way we are handling your information or how we have responded to a request for information or data removal, please let us know. If we find we are unable to reach an agreement, please feel free to contact the Information Commissioner.

 

The nominated person at Dance Consortium to deal with Data Protection (GDPR) from now until the next review is:
Jackie Randall, Administrator

 

This policy was last reviewed in February 2021

The Legislation and Guidance that supports this Policy -

The Rehabilitation of Offenders Act 1974; The Children Act 1989;The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999;The Criminal Justice and Court Services Act 2000;The Children Act 2004;The Protection of Vulnerable Groups Act 2006.